Think about all the different things that need to happen to host a successful meeting or event: Booking the right venue, sending invites, arranging catering, and choosing the perfect audio-visual equipment can be challenging! But don’t worry. We’ve put together this handy checklist to ensure your next meeting or event is accessible and fabulous. So read on, and get planning!
Accessible venues, check. Accessible meetings, check. Anything else? Yes. Promotion and registration materials are fundamental when communicating the accessibility of your meeting or event.
In any case, make sure you check the following:
You want to make sure that everyone can easily participate and contribute to your meeting. Don't just think about potential barriers for your participants. For events, you might also want to consider accessibility issues for speakers and presenters.
If you want to organize accessible meetings, definitely check for:
Staff (both from the meeting organization and venue) are critical when planning accessible meetings and events. Here are a few items to tick off when training your internal or external staff:
There seems to be many areas to consider when planning accessible meetings and events. We hope that this checklist will be useful when managing your on-site visits.
While this list might be extensible, it might also be worthwhile reaching out to your local disability association for further tips.
If you're on the lookout for amazing accessible meeting venues, make sure to also check out Meetingselect, our online platform to easily find, book, and manage your meetings online. We inspect all our venues, based on European guidelines. Accessible venues often receive a seal of approval, such as the well-known Integral Accessibility Standard (ITS).
Moreover, you’ll be able to filter your search results when looking for accessible venues. This way, you’ll know if a venue is accessible for wheelchair users, if it’s located on the ground floor, whether it has audio guidance and much more. This makes finding accessible venues a lot easier.
Good luck organizing your accessible meetings and events!