Book a meeting

Step by step explanation about how to book a meeting via Instant Booking.

To create a new Instant Booking, click on “Instant booking & workspace” in the main menu.

Fill in details of your booking & filters

After clicking on "Instant Booking & Workspace", the page will refresh and you will have the option to enter the venue name or city, date and time of the meeting, and the number of participants.

Filter by name of the venue: you can also enter the name of the venue in the search bar where the city name is mentioned.

Here you also choose which type of booking you want to make: a workplace (Workspace) or a conference room (MeetingRoom).

It is important to indicate the correct type of booking, in this way you will get a correctly filtered overview.

Workspace: When you search for a workspace, you will see that the number of participants is changed to one person. Workplaces can be booked per one person, repeat the booking process for several places. When you reset the filter to "MeetingRoom", you will also have to enter the number of participants again.

When you have entered the meeting information, the platform automatically search  for the available venues.

You will see real time availability and the instant rates per venue for that date.

By clicking on the name of the venue you are interested in, you will get a closer look on its details and what you can expect.

Choose your meeting room or workplace

When scrolling down (and after selection of the venue of your choice), you will find all available spaces based on your search.

A meeting room or workplace can be selected by clicking on the photo.

The total cost can be calculated based on your search and selection (see in red on the example below).

When you have made a decision about the venue and you have found the ideal space for your meeting or workplace, you can simply click on "Book now" (see in green on the example below).

Finalize your booking

Clicking "Book Now" to select the venue and associated meeting room will refresh the page and allow you to add more amenities for your meeting. Choose all the extras you need with regard to F&B, audiovisual resources and others.

On the right side of the screen you will find an overview of the items you have selected, (if applicable) items required by the venue to buy as minimum guarantee, and the total cost of your meeting or workplace. A recalculation of the costs is immediately displayed for each addition.   

Please complete the Contact Details and Billing Details and kindly read and agree to the terms and conditions before confirming your booking (by clicking on ‘’book now’’).

The Terms and Conditions are the same as the Meetingselect general Terms and Conditions that apply to RFP’s.

Afronden van de boeking    

ADD VIDEO

Door op ‘’Boek nu’’ te klikken en zo de locatie en de bijbehorende vergaderruimte te selecteren, wordt de pagina vernieuwd en kan je meer faciliteiten voor jouw vergadering toevoegen. Kies alle extra’s die je nodig hebt met betrekking tot F&B, audio visuele middelen en overige.

Aan de rechterkant van het scherm vind je een overzicht van de door jouw geselecteerde items, (indien van toepassing) verplicht gestelde items door de locatie, en de totale kosten van jouw vergadering of werkplek tot nu toe. Voor elke toevoeging wordt direct een herberekening van de kosten getoond.

Vul de contact gegevens in. Lees en ga akkoord met de algemene voorwaarden voordat je jouw boeking bevestigt (door te klikken op ‘’nu boeken’’).

Voor boekingen gemaakt via de Instant boekings module gelden de Algemene Meetingselect Voorwaarden.